Virtual Assistant Hours Calculator: How Much Time Could You Save?

Hours you could hand over48 ha month (11.0 a week)

Value of that time$4,767a month, if spent on paid work

Working days back6.08-hour days a month

Start with the tasks that take the most time and follow the same steps every week. They're the quickest to hand over.

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What to hand over first

Start with tasks that repeat every week, follow the same steps and don't need your judgement: inbox sorting, scheduling, data entry, research and posting. They're the easiest to explain and the quickest to give back hours.

Write the steps down once, record your screen while you do the task, and you have a training guide for your assistant.

Working out what your time is worth

Your hourly value is what you earn in an hour of paid work: billable hours, sales calls or client sessions. If an assistant frees ten hours a week and you fill even part of it with paid work, the assistant usually pays for themselves quickly.

Questions

How many hours should I start with?

Many founders start part-time with the tasks in this list that take the most time, then add more once the routines work.

Can AI do some of these tasks?

Some, like sorting emails, drafting replies or moving data between tools, can be automated. A good set-up uses automation for the repetitive part and a person for anything that needs judgement.